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Mistakes Avoid When Migrating to SharePoint

Migration is an internal task

Believing that SharePoint migration is an internal task, is in a way ensuring that what should take 3-6 months will now take anywhere close to five years. The reason for this is, an important fact that SharePoint migration is a tough task has to be accepted. It is not an overnight job, nor is it going to be accomplished as one of the tasks that need to be ‘handled’. Content migration is not a single person or single department’s responsibility. If it is considered that way, chances are strong, that it will get sidelined for other more pressing jobs. SharePoint migration has to be taken seriously. There have to be dedicated owners, representatives and they have to work in a cohesive manner. To draw a parallel, the SharePoint migration project has to be dealt with as seriously as a customer job. That is the amount of seriousness that is required.

Not looking at the content

Maintaining status quo is easy. Just taking what is there and pushing it forward will result in the migration happening really fast. However, it may not be the best way and the most optimum way to maximize SharePoint’s real value. What has not been done for a long time needs to be taken on now! i.e. content audit. SharePoint migration is like spring cleaning. Unless the unused is thrown out, the place for new is confusing and likely to be misplaced. Spring cleaning is not easy and so too, content auditing is not so simple. However, to have streamlined processes where workforce effort is maximized this laborious task needs to be undertaken. Unless the content is audited, then organized in a streamlined manner, SharePoint has failed in its mission.

Not Understanding the Reason for Migration

It is a great idea to want to migrate to the latest version of SharePoint. However, there could be gaps between versions. Not understanding these gaps will lead to ineffective planning and the migration process could lead to more issues than resolutions. Microsoft provides an upgrade worksheet for discovery planning and there are several third-party migration tools that offer diagnostic tools to help in the discovery process.

If your IT team does not have the bandwidth or the know how about SharePoint migration, it is better to go with a vendor who specializes in SharePoint migration. Half the questions that you don’t have answers too will already be answered. The remaining questions are only pertinent to your respective organization and a good vendor can derive answers from you where you never knew they were.